Privacy Policy - NetworkingGPT

Last Updated: January 5, 2025

1. Introduction

NetworkingGPT ("We", "Us", "Our", "App") is committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use,

and share personal information through the NetworkingGPT mobile application and related web services.

By accepting this policy, you consent to the processing of your information as described in this document.

2. Information We Collect

2.1 Information You Provide Directly

Account Information:

  • Email address

  • Password (stored encrypted)

  • First and last name

  • Profile photo (optional)

Contact Information:

  • Basic details (name, age, city)

  • Contact information (email, phone)

  • Work information (position, company, experience)

  • Expertise areas and service tags

  • Personal traits and goals

  • Social information (hobbies, languages)

  • Future plans and collaboration areas

Usage Data:

  • App usage statistics

  • Feature usage frequency

  • Error reports and performance data

2.2 Information We Collect Automatically

Technical Information:

  • Device information (model, operating system, version)

  • App version

  • IP address

  • Browser type and version

  • Timestamps

Usage Analytics:

  • Page view durations

  • Feature usage frequency

  • Error and crash reports

3. How We Use Your Information

3.1 Service Provision

  • Account creation and management

  • Contact profile creation and editing

  • Network map visualization

  • AI assistant services

  • Invitation system functionality

3.2 Communication

  • Account security notifications

  • Service updates

  • Important policy changes

  • Invitation emails (with user consent)

3.3 Development and Improvement

  • Analyzing app performance

  • Developing new features

  • Improving user experience

  • Error detection and correction

3.4 AI and Analytics

  • Creating AI recommendations

  • Network analysis and visualization

  • Team formation suggestions

  • Providing personalized content

4. Information Sharing

4.1 Third-Party Service Providers

Supabase (Database and Backend):

  • Stores your personal information in secure databases

  • Provides authentication services

  • Implements data encryption and security measures

Google Gemini AI:

  • Text processing for AI assistant features

  • Creating summaries from contact profiles

  • Developing team recommendations

SendGrid (Email Services):

  • Sending invitation emails

  • Account notifications

4.2 Information Sharing Conditions

We may share your information in the following circumstances:

  • Legal obligations

  • Court orders or official requests

  • Security breach situations

  • With user consent

  • For business continuity purposes

4.3 Organization-Based Isolation

  • Your data is isolated by organization

  • Other organizations cannot access your data

  • Security is ensured through Row Level Security (RLS)

5. Data Security

5.1 Technical Security Measures

  • End-to-end encryption

  • HTTPS protocol

  • Secure database connections

  • Regular security updates

  • Access control and authentication

5.2 Data Storage

  • Your data is stored on secure servers

  • Regular backups are performed

  • Data integrity is maintained

  • Unauthorized access is prevented

5.3 Staff Training

  • Privacy training

  • Security protocols

  • Data protection awareness

6. Cookies and Tracking Technologies

6.1 Cookie Usage

  • Essential cookies for session management

  • Remembering user preferences

  • Anonymous cookies for performance analysis

6.2 Cookie Control

  • You can manage cookies through browser settings

  • You can disable cookies

  • Some features may not work without cookies

7. User Rights

7.1 Your Rights Under GDPR

Right to Information:

  • Learn what information is being processed

  • Learn the purpose of processing

  • Learn about third-party sharing

Right to Rectification:

  • Correct incorrect information

  • Complete missing information

Right to Erasure:

  • Delete your account

  • Delete your personal information

  • Request data deletion under "right to be forgotten"

Right to Object:

  • Object to data processing

  • Object to marketing activities

Right to Portability:

  • Transfer your data to another service

  • Receive data in machine-readable format

7.2 Exercising Your Rights

8. Data Retention Periods

8.1 Account Information

  • Stored for the duration of active account

  • Deleted within 30 days after account deletion

8.2 Contact Information

  • Stored for the duration of organization membership

  • Deleted within 90 days after leaving organization

8.3 Usage Data

  • Stored for 2 years

  • May be used for analysis in anonymized form

8.4 Legal Obligations

  • Legal retention periods may apply

  • Court orders may affect retention periods

9. International Data Transfers

9.1 Data Transfer

  • Your data is stored on secure servers

  • Security measures are taken for international transfers

  • Transfers are made to countries with adequacy decisions

9.2 Security Measures

  • Standard Contractual Clauses (SCC)

  • Data protection agreements

  • Encryption and security protocols

10. Children's Privacy

10.1 Age Limit

  • Our app is not designed for persons under 18

  • We do not collect information from persons under 18

  • We immediately delete data when we discover such cases

10.2 Parental Rights

  • If you discover we have collected your child's information

  • Contact us immediately

  • We will immediately delete the data

11. Policy Changes

11.1 Updates

  • This policy may be updated as needed

  • Important changes are notified via email

  • In-app notifications are sent

11.2 Notification Process

  • 30 days advance notice is given

  • Changes are published on the website

  • Users must accept the new policy

12. Contact Information

12.1 Privacy Officer

Email: hello@rooktech.ai

Address: Reşitpaşa Denizbank Sitesi No19

Phone: +9053312907777

12.2 Data Protection Officer

Email: data@rooktech.ai

12.3 Complaints and Applications

  • Privacy violation complaints

  • Data protection applications

  • Rights exercise requests

13. Legal Basis

13.1 International Standards

  • GDPR (General Data Protection Regulation)

  • ISO 27001 Information Security Management System

  • SOC 2 Type II Certification

13.2 Applicable Laws

  • Local data protection laws

  • International privacy regulations

  • Industry standards and best practices

14. Special Circumstances

14.1 Emergency Situations

  • Security breach situations

  • Legal obligations

  • Life-threatening situations

14.2 Business Continuity

  • System maintenance

  • Backup and recovery

  • Service interruptions

15. Final Provisions

15.1 Validity

This Privacy Policy is valid for as long as you use the NetworkingGPT application.

When you stop using the application, the provisions of this policy remain valid.

15.2 Applicable Law

This policy is subject to applicable local laws. In case of any dispute, local courts have jurisdiction.

15.3 Severability

If any provision of this policy is deemed invalid, other provisions remain valid.

This Privacy Policy covers all privacy matters related to the use of the NetworkingGPT application. You can contact us for any questions.

Last Updated: January 5, 2025

Version: 1.0.3